Q100 – Seller’s Quality Requirements

Q101
Q101 - 10/08/08 - Seller’s Quality Requirements per ISO 9001 – Seller shall maintain a quality management system that complies with ISO 9001 or AS9100 and all provisions identified in Q104. Buyer reserves the right to conduct surveillance at Seller's facility to determine whether Seller's quality management system meets the requirements of this clause. A copy of ISO 9001 can be obtained from the International Organization for Standardization at the following URL address: http://www.iso.org/.

Q103
Q103 - 2/07/06 - Seller’s Quality Requirements per AS9006 - Seller is required to maintain a quality management system that complies with AS9006. Buyer reserves the right to conduct surveillance at Seller's facility to determine whether Seller's quality management system meets the requirements of this clause. A copy of AS9006 can be obtained from SAE International at the following URL address: http://www.sae.org/.

Q104
Q104 - 10/08/08 - Seller’s Quality Control Requirements – Seller shall maintain documented quality controls that ensure the conformance of products provided under this purchase order/contract whether manufactured or processed by Seller or procured from subcontractors or vendors. Buyer reserves the right to conduct surveillance at Seller's facility to determine whether Seller's quality controls meet the requirements of this clause. The Seller is responsible for performing or assuring all inspections, tests and calibrations necessary to substantiate that the products or services furnished under this purchase order/contract conform to all requirements. Records of conformance shall be maintained on file at the seller’s facility and made available or provided for review by Buyer upon request. Seller shall maintain an approved listing of suppliers and Seller certifies that all materials/parts furnished to Buyer are from the original manufacturer or an authorized distributor. Seller shall maintain necessary procurement controls, receiving inspection controls, and an effective corrective action system. Seller shall maintain controls over nonconforming products including the identification and segregation of defective material. Seller shall provide for and maintain adequate control, identification, and segregation of parts/materials. Seller shall provide for the proper handling, packaging (including ESD precautions when applicable) and shipment control of products submitted under this purchase order/contract. Upon completion of this purchase order/contract, procurement data and records, including manufacturing/inspection/test records, including manufacturing/inspection/test records, shall be retained for 20 years or as required by contract. If Seller is a Distributor, then the original manufacturer's name and location (city and state) shall be identified within Seller's shipping documentation. All military specification parts shall be procured from Qualified Manufacturers List or Qualified Products List (QML/QPL) sources. Seller shall identify received parts/materials and maintain traceability to the original manufacturer's part number, lot number and date code of all electronic and electrical parts, raw material and mechanical parts. If there is a lapse in production of a part or discontinuation of a manufacturing process for two years or more, seller shall perform and document first-piece inspection.

Q105 – Seller’s Calibration System Requirements – Seller shall maintain a calibration system in compliance with ANSI/NCSL Z540-1, ISO 17025, or ISO 10012 or as otherwise specified in this purchase order/contract.

Q106 – Quality Requirements per Statement of Work (SOW) – Seller shall comply with additional quality requirements specified in the SOW.

Q200 – Buyer Verification Requirements

Q201 – Buyer’s Pre-cap and Final Source Verification - Products ordered under this purchase order/contract are subject to source verification by Buyer’s quality representative at seller’s facility. Verification points shall be at “Pre-cap” which shall be considered prior to installation of lid or covering of the unit and at “Final” which shall be considered prior to packaging for shipment or as otherwise indicated on this purchase order/contract. Seller shall notify Buyer’s quality representative of readiness for source verification by e-mail at eti.squality@l-3com.com, or by FAX at 310/517-5511, at least five (5) working days in advance of the required source activity. Once the Seller notifies and confirms verification schedule, the Seller is responsible for additional notification of events that may affect the scheduled verification. Each shipment against this purchase order/contract shall include a copy of the QASR when furnished by the Buyer’s quality representative.  The verifications provided herein shall not constitute final acceptance of the items and shall not modify or limit any representations, warranties, or commitments made elsewhere or in any way affect the obligations of the seller to perform strictly in accordance with the provisions of the purchase order/contract.

Q202 – Buyer’s Final Source Verification - Products ordered under this purchase order/contract are subject to source verification by Buyer’s quality representative at seller’s facility. Verification shall be at “Final” which shall be considered prior to packaging for shipment or as otherwise indicated on this purchase order/contract. Seller shall notify Buyer’s quality representative of readiness for source verification by e-mail at eti.squality@l-3com.com, or by FAX at 310/517-5511, at least five (5) working days in advance of the required source activity. Once the Seller notifies and confirms verification schedule, the Seller is responsible for additional notification of events that may affect the scheduled verification. Each shipment against this purchase order/contract shall include a copy of the QASR when furnished by the Buyer’s quality representative.  The verification provided herein shall not constitute final acceptance of the items and shall not modify or limit any representations, warranties, or commitments made elsewhere or in any way affect the obligations of the seller to perform strictly in accordance with the provisions of the purchase order/contract.

Q203 – Buyer’s Pre-cap Source Verification - Products ordered under this purchase order/contract are subject to source verification by Buyer’s quality representative at seller’s facility. Verification shall be at “Pre-cap” which shall be considered prior to installation of lid or covering of the unit or as otherwise indicated on this purchase order/contract. Seller shall notify Buyer’s quality representative of readiness for source verification by e-mail at eti.squality@l-3com.com, or by FAX at 310/517-5511, at least five (5) working days in advance of the required source activity. Once the Seller notifies and confirms verification schedule, the Seller is responsible for additional notification of events that may affect the scheduled verification. Each shipment against this purchase order/contract shall include a copy of the QASR when furnished by the Buyer’s quality representative.  The verification provided herein shall not constitute final acceptance of the items and shall not modify or limit any representations, warranties, or commitments made elsewhere or in any way affect the obligations of the seller to perform strictly in accordance with the provisions of the purchase order/contract.

Q204 – Government Source Inspection - Government inspection is required prior to shipment from Seller's plant. Upon receipt of this purchase order/contract, Seller shall promptly notify the Government representative who normally services its plant so that appropriate planning for Government inspection can be accomplished. In the event the Government representative cannot be located, notify the Buyer’s purchasing representative immediately. Seller shall provide evidence of Government inspection on the shipping report accompanying each shipment.

Q205 – Government Source Inspection – NASA Programs - Work under this purchase order/contract is subject to inspection and test by NASA representatives or its designated agency representatives at any time and place. The NASA Quality Representative who has been delegated quality assurance functions for this procurement is to be notified immediately upon receipt of this purchase order/contract and also shall be notified 48 hours in advance of the time articles or materials are ready for inspection or test. Evidence of GSI shall be provided on the shipper.  Seller shall make available to the NASA Quality Representative or authorized agent all applicable drawings, specifications, and changes thereto, related to inspection and/or test equipment, and such other information as may be required to satisfactorily perform the inspections and tests required under this purchase order/contract.

Q206 – First Article Inspection and Report per AS9102 - First Article Inspection (FAI) shall be performed by the Seller in accordance with the requirements of AS9102. When documenting the FAI, the Seller may use the forms contained within AS9102 or their equivalent, so long as the forms contain all the information required by AS9102.  Seller shall include a copy of FAI report with shipment of deliverable product. A copy of AS9102 can be obtained from SAE International at the following URL address: http://www.sae.org.

Q301 - 10/08/08 - Inspection Results - Seller shall provide objective evidence with each shipment that goods furnished under this purchase order/contract were inspected for conformance to drawing and other purchase order/contract requirements.Alll dimensions shall be verified by Seller. Verification records shall be retained by Seller and made available for review by Buyer when requested. The inspection report to be sent to Buyer shall include, at a minimum, all O&M (outlining and mounting) variable measurements and attribute data (if specified). Seller shall identify the purchase order/contract number, part number, revision number, and serial number (when applicable) on the inspection report, which shall be signed by the Management representative responsible for Seller's inspection function, with the title of the individual whose signature appears on the inspection report and the date if the signature.

Q302 – Acceptance Test Results - Seller shall include with each shipment a copy of the results of the lot or item acceptance tests required by the applicable specification. The report shall include the principal specifications, including revision numbers or letters, which govern the production of the item. Where quantitative limits are established by the specification, the report shall indicate the actual values obtained during testing. Test reports shall include the control identity (e.g. lot, heat lot, serial number) of the material or item tested. If Seller is not the original manufacturer, Seller shall furnish the manufacturer's test report as described above.

Q304 – Raw Materials Test Results - Seller shall include with each shipment the raw material manufacturer's test report (i.e., mill test report) that states that the lot of material furnished has been tested, inspected, and found to be in compliance with the applicable material specifications. The test report will list the specifications, including revision numbers or letters, to which the material has been tested and/or inspected and the identification of the material lot to which it applies.  When the material specification requires quantitative limits for chemical, mechanical, or physical properties, the test report shall contain the actual test and/or inspection values obtained. For aluminum mill products (except castings), certifications for chemistry may indicate compliance within the allowed range. Certifications for physical properties shall show actual values.  If Seller supplies converted material produced by a raw material manufacturer, Seller is responsible for ensuring performance of all physical tests where the manufacturing process has altered the properties from what had been certified by the raw material manufacturer. The data submitted must reflect the condition of the material as offered for delivery and is in addition to the raw material manufacturer's test report required above.

Notes: For raw material suppliers, a mill test report that complies with requirements of Q304 and the requirements of Q307 (certificate of conformance) may be used as a single report to satisfy both Q304 and Q307 clauses.

Q305 – Shipping to Destination other than Buyer’s Facility - If the destination is not the Buyer’s facility, Seller shall send the records with the shipping documentation (e.g., invoice, DD Form 250 or DD Form 1149) to the address designated for those documents elsewhere in this purchase order/contract.

Q306 – Shelf Life and Storage Controls - Seller shall label the limited shelf-life materials/parts specified in this purchase order/contract with the following minimum information: a) Manufacturer’s Name, b) Government, Industry, or Buyer specification to which item is purchased including type and class, c) the date of manufacture or cure date, d) batch number, and, e) storage temperature. The materials/parts shipped under this purchase order/contract will arrive at the Buyer’s facility with at least 75% of the specified shelf-life remaining.

Q307
Q307 - 2/07/06 - Certificate of Conformance - Seller shall include with each shipment a Certificate of Conformance that states that the parts and materials used in the manufacture of the goods furnished under this purchase order/contract were tested, inspected, and found to be in conformance with the applicable parts and material specifications. The certificate shall include the part number, revision number or letter of the item being furnished, and Buyer’s purchase order/contract number.

Note: For Hi-Reliability electronic components, the Certificate of Conformance shall include the part number, lot date code (if applicable) including any suffix(s) that differentiate sub-lots, wafer/diffusion lot number (if applicable), revision number or letter of item being furnished, and Buyer’s purchase order/contract number.

Q308 – Calibration Certificate/Report of Test – Seller shall provide a certificate, report of test, or data sheet certifying the date, accuracy of standards used, and the environmental conditions under which the results furnished were obtained for each item calibrated under this purchase order/contract. Seller’s certificate/report shall specify any conditions not otherwise compliant to the Seller’s calibration system requirements.

Q309 – Nondestructive Test (NDT) Certification - Seller shall include with each shipment a certificate that lists the NDT performed and must include the inspector's signature or stamp and NDT certification level.

Q320 - 5/19/10 - Counterfeit Parts Prevention - Seller is hereby notified that the delivery of suspect/counterfeit parts is of special concern to Buyer. If suspect/counterfeit parts are furnished under this order or are found in any of the goods delivered hereunder, such items will be impounded by Buyer. The Seller shall promptly replace such suspect/counterfeit parts with parts acceptable to the Buyer and the Seller shall be liable for all costs relating to the removal and replacement of said parts.  Buyer reserves all contractual rights and remedies to address grievances and detrimental impacts caused by suspect/counterfeit parts.  To further mitigate the possibility of the inadvertent use of counterfeit parts, the Seller shall only purchase components and parts procured directly from the Original Component Manufacturer (OCM)/Original Equipment Manufacturer (OEMs), or through the OCM authorized distributor chain. Procurement through an Independent Distributor or Broker is NOT authorized, unless first approved in writing by L-3 ETI. Regardless of the source of procurement, Seller must provide OCM/OEM documentation that authenticates traceability of the components to the applicable OCM/OEM.

Q400 – Buyer’s Flowdown Authorization and Assessments

Q401 - Seller Request for Buyer Disposition – Seller shall maintain a system that clearly identifies, documents, segregates, and controls nonconforming material. Seller shall take prompt and effective action to analyze, correct, and prevent recurrence of all nonconformities, inclusive of those that occur at Seller’s subcontractors.

Regardless of Buyer or seller design control, in the event that Seller’s goods do not meet the requirements of the drawing, specification, or Purchase Order and cannot be reworked by Seller’s standard rework instructions or Buyer’s approved repair procedures, Seller shall use their rejection system to document the nonconforming material. Seller shall immediately notify Buyer’s Authorized Procurement Representative to request and obtain Buyer disposition. Seller is to suspend nonconforming material until an Authorization to Proceed is issued from Buyer.

When a nonconforming item is reworked or repaired, evidence of re-verification/re-inspection is required by the Seller to demonstrate conformance to requirements. Items dispositioned as ‘Scrap’ are to be permanently marked by Seller and are not to be included in the shipment.

Shipment of nonconforming goods is not allowed until all records of nonconformance, including cause and corrective action, are closed. Seller is to request from Buyer an Authorization to Proceed prior to shipment of goods on any open Nonconformance Record (NCR) issued by either Seller or Buyer.

Seller shall notify Buyer promptly by a Seller generated disclosure letter sent to the Buyer’s Authorized Procurement Representative when a nonconformance is discovered that may affect already delivered goods.

Q402 - Process Audits – Buyer’s Quality Representative may perform Process Audits during the design and/or manufacture of goods at Seller’s manufacturing facility. Buyer’s Quality Representative may elect to perform a general Process Audit or one for a specific process or test. Seller will be responsible for correcting any reasonable nonconformance found by Buyer’s Quality Representative as a result of the Process Audit. Seller will not hold shipments unless specifically instructed to do so by Buyer’s Quality Representative.

Q403 - Supplier Source Inspection Delegation (SSID) - Seller is approved for participation in Buyer’s Supplier Source Inspection Delegation (SSID) Program and will follow the requirements of this clause and provisions identified in SSID Agreement. Seller’s approved Designated Supplier Representatives (DSRs) are authorized to accept goods on behalf of Buyer at predetermined mandatory source inspection points. Seller is to include DSR generated QASR and NCR records with the shipment.

Inspection delegation does not relieve Seller from performing all required inspections to ensure that the goods it delivers to Buyer comply with all contractual requirements.

Q404 - Electrostatic Discharge (ESD) Packaging - Devices purchased on this contract are susceptible to damage or degradation from application of electrostatic discharges and shall be packaged in the following manner:
a) Printed circuit board assemblies shall be labeled with an ESD caution label and shall be wrapped or cushioned in a manner to prevent pins from penetrating the static shielding bag. Connectors are to be capped with conductive caps or protected by equivalent ESD protection.
b) Dual inline packaged (DIP) devices packaged in rails shall be restrained from sliding back and forth (1 inch maximum travel). DIP devices contained in anti-static rails need to be placed in a static shielding bag. DIP devices not contained in rails shall have the leads shorted in conductive non-corrosive foam or other conductive material and placed inside a static shielding bag. Packaging shall be a maximum of 50 pieces per bag or rail.
c) Axial lead devices such as resistors, diodes, etc., may be shipped without having their leads shorted. These devices shall be packed in a static shielding bag.
d) Except as noted above, electronic devices shall be packaged in static-shielding bags labeled with an ESD caution label.

Static-shielding bags shall meet the requirements of one of the following:
• ANSI/ESD-STM11.31 -- less than 50 nanoJoules
• EIA-541 Probe Electrostatic Shielding Property Test – Test voltage of 1000 volts input will have <30 volts peak sensed by the probe

NOTE: MIL-PRF-81705, Type I or III films are acceptable static shielding materials.
Pink antistatic dissipative materials (e.g., MIL-PRF-81705, Type II) shall not be used as packaging material in intimate contact with ESDS devices.

Non-conductive or static generating wrapping or cushioning material is unacceptable.

All primary and intermediate packages as well as all shipping containers shall be clearly labeled with an ESD caution label. Electrostatic sensitive devices not shipped in accordance with this condition shall be considered nonconforming goods and subject to all applicable remedies as set forth elsewhere in this contract.

Q406 – Material Review Board (MRB) Authority - Material Review Authority is hereby granted by Buyer on this contract. Seller is to comply with the following minimum requirements:
a) Seller shall maintain a system that clearly identifies, documents, segregates, and controls nonconforming material. Seller shall take prompt and effective action to identify, analyze, disposition, correct, and prevent recurrence of all nonconformities, inclusive of those that occur at Seller’s subcontractors.
b) Seller shall maintain record of MRB Authority from Buyer in the form of a letter issued from Buyer or Buyer’s Quality Representative.
c) Seller’s personnel shall have experience and training in performing MRB duties. The training shall be defined by the Seller and shall be consistent with the duties performed by this function. Training records shall be on file and available to Buyer upon request.
Seller shall provide Buyer written notification within 24 hours of any nonconformance identified as impacting or potentially impacting product performance or delivery commitment.

Q407 - Electrostatic Sensitive Discharge Protection Program (ESD) - The purchase order/contract requires the Seller to maintain a documented Electrostatic Discharge (ESD) protection program. Unless ESD control requirements are specified elsewhere in this subcontract, Seller shall maintain a documented ESD protection program which meets the control program element requirements 5.1, 5.3, 5.4, 5.5, 5.6, and 5.9 of MIL-STD-1686C, including documented employee training.

Q408 - Inspection Record Retention - Seller and Seller’s subcontractors shall maintain verifiable objective evidence of all inspections and test performed, obtained results, and dispositions of non-conforming articles. These records shall be identified to associated articles, including heat and lot number of materials, unit or lot serialization when applicable, and shall be made available for review to Buyer, authorized Buyer representatives, or Buyer’s customer upon request. Unless extended retention requirements are specified elsewhere in this contract, records shall be retained by Seller in a safe, accessible location for a period for five (5) years following final subcontract payment.
Anytime during or after the five-year retention period, records shall not be destroyed without Buyer’s written concurrence. Seller shall notify Buyer of any activity at the Seller’s facility that may impact the retention of these records.

Q452 – 5/16/08 ETI Prohibited Materials - The use of any materials listed herein is expressly prohibited. Any exception to these prohibitions must be approved in advance by Buyer in writing:
a) Pure unalloyed tin in the construction and surface finish of hardware (tin alloys with less than 97% tin purity are acceptable).
b) Cadmium or zinc in the construction and surface finish of space hardware (cadmium alloys or zinc alloys (e.g. brass) must be completely over-plated with an approved metal).
c) Pink Polyethylene material is prohibited from use in any form (e.g., bags, bubble wraps, trays, bottles, foam, connector caps, etc.) on all products delivered to Buyer.

Q453 - 5/19/10 Company Change Notification - Seller shall notify Buyer in writing of any change to the manufacturing facility location, the ownership, the company’s name, or the updated approval/suspension status of the quality system from a 3rd Party Registrar.

Q454 - 5/16/08 Control of Changes - Seller shall notify Buyer in writing prior to implementation of changes to materials, design details, or baselined manufacturing/test processes that would affect the part or any component part thereof. Upon approval of the change by Buyer, First Article Inspection (full or partial) shall be performed by Seller in accordance with Q206 clause, unless specifically waived by Buyer in writing.

Q460 - RoHS/WEEE directives - The following materials are prohibited: lead, mercury, cadmium, hexavalent chromium, polybrominated biphenyls or polybrominated diphenyl ethers in quantities exceeding the maximum concentration value levels set out below -

0.1% by weight in homogeneous materials for lead;
0.1% by weight in homogeneous materials for mercury;
0.1% by weight in homogeneous materials for hexavalent chromium;
0.1% by weight in homogeneous materials for polybrominated biphenyls;
0.1% by weight in homogeneous materials for polybrominated diphenyl ethers;
and
0.1% by weight in homogeneous materials for cadmium

Q470 - No Stainless Steel 303 - Use of corrosion resistant steel, Type 303 is prohibited. Evidence of compliance (e.g., material composition analysis, or a specific certification statement indicating no usage of type 303 on the Certificate of Compliance) shall be provided with each shipment to support compliance to this Q470 provision.

Q480 - 6/01/10 - Use of NADCAP Approved Processors - When the Purchase Order or the Engineering document calls out for plating, surface finishes or conditioning requirements  in accordance with the Military specs (e.g., MIL-C-5541, MIL-C-26074, etc.),  Federal specs (e.g., QQ-N-290, QQ-P-416, etc.), or Industry specs (e.g., ASTM B700, SAE AMS 2404, etc.), the plating, surface finishes or conditioning process shall be performed by an approved NADCAP Processor.   Deviation requires advanced approval (in writing) from Buyer.  The supplier shall provide evidence of compliance to this Quality Clause requirement, when requested by Buyer.