1.0 GOVERNMENT SOURCE INSPECTION (GSI)

GSI is required prior to shipment from your plant.  Upon receipt of this order, promptly notify the Government Representative who services your facility so appropriate planning for Government Inspection can be made.  In the event the representative or office cannot be located, the L3DS Communications Corporation (L3DS) Purchasing Agent should be notified immediately.  Evidence of GSI must accompany each shipment.

Source Inspection is required for all materials and services supplied under the P.O. as specified below.  Notify L3DS Quality Engineering five (5) days prior to the required inspection unless the inspection has been waived by the L3DS Quality Engineering Manager.  Evidence of L3DS Source Inspection must accompany each shipment.  If the supplier elects to utilize automated testing programs for Final Acceptance, proof must be provided to L3DS that the program is capable of fully testing the material to the applicable drawing requirements.  A single verification prior to testing of the first lot of material will suffice, unless modifications are made to the program which requires re-verification.  The following Source Inspection requirements may be satisfied by either audit of the supplier’s inspection and test documentation, witnessing of inspection and test performed by the supplier, or performance of inspections and tests by the L3DS representative.  If inspections and tests are conducted by the L3DS Representative, the supplier shall make available its equipment and personnel.

Records of required testing (e.g., Qualification Test, Reliability Demonstration, Burn-In, Sampling Test, etc.) as specified by the P.O. must be available for review and retained for a minimum of the life of the warranty of the supplied material by the supplier.

2.2 IN-PROCESS INSPECTION (IPI)

IPI of work in process at points selected by L3DS Quality Assurance Engineering.

Pre-Cap Inspection of microelectronic devices shall be performed to the specification under which the device was purchased.  Any deviation to the specification shall be submitted in writing to L3DS for approval prior to shipping.

Acceptance testing shall be performed to the supplier's prepared ATP approved by L3DS.  The ATP must be submitted for L3DS approval at least forty-five (45) days prior to acceptance testing.  Upon request by the L3DS Source Inspector, the supplier shall show evidence of formal L3DS approval of the test procedures.

2.5 PHYSICAL CONFIGURATION AUDIT (PCA)

Supplier shall make available to the Source Inspector drawings, test procedures, etc., used in the production, inspection, and test of the procured product specified by the L3DS Purchase Order.

If the supplier uses facilities other than there own, that facility is subject to and shall adhere to the same conditions of the L3DS Purchase Order. All certifications submitted, as objective evidence must indicate the name and location(s) of the facility providing the service/material.

The supplier shall be certified to the ISO 9000 standard or, at a minimum, conform to the following sections of ISO 9001:2000 standards:

1. 4.2.2 Documented Quality Manual
2. 4.2.3 Control of Documents
3. 4.2.4 Control of Records
4. 7.4 Purchasing
5. 7.6 Control of Monitoring and Measuring Devices
6. 8.2.3 Monitoring and Measurement of Processes
7. 8.2.4 Monitoring and Measurement of Products
8. 8.3 Control of Non-conforming Product
9. 8.5 Improvement, Corrective Action, and Preventive Action

Objective evidence of all inspection/ tests used to verify or demonstrate compliance with applicable specifications must be available for review and retained as specified in the Federal Acquisition Regulation (FAR), section 4.703, unless specified differently in the L3DS contract.

L3DS approval of supplier's special processes, operating personnel certifications, equipment and process procedures may be required.  Copies of procedures and operator certifications shall be provided upon request. If the supplier uses facilities other than their own, that facility is subject to the same conditions of L3DS approval. All certifications supplied, as objective evidence must indicate the name and location(s) of the facility performing each special process.

L3DS reserves the right to require failure analysis on any or all failures that may occur that are associated with the item(s) delivered on this P.O.

L3DS, L3DS ‘s customer and/or a government representative reserve the right to perform an inspection and observe the performance of supplier’s work on L3DS products at the supplier’s facility.

A detailed Quality Assurance Plan shall be submitted to L3DS for approval at least sixty (60) days prior to acceptance inspection/test of materials to be provided under this P.O.  Major inspection and test control points are to be identified in relation to the overall manufacturing cycle (flow plan), and acceptance criteria at these points are to be specified.  Sample Acceptance Inspection/Test forms and work instructions are to be included.  The supplier's Quality Assurance Procedures Manual will be provided with the plan.

The supplier shall maintain a calibration system for test and measurement equipment, which complies with the requirements of ISO 9000.  The supplier shall submit a Certificate of Calibration, certifying traceability to NIST and signed by the supplier’s authorized representative.

4.0 FIRST ARTICLE ACCEPTANCE

First Article Acceptance is required for the first piece(s) of each part number supplied under the purchase order. The supplier shall submit a written First Article Report stating actual values and acceptance for each characteristic of the drawing/ specification.  This First Article Report shall adhere to the requirements of AS9102 or as specified within L3DS Internal Procedure (QWI 121-009). If Source Inspection (P.O. Clause 2) is also imposed, L3DS reserves the right to verify any portion of the seller's First Article Inspection as part of the Source Inspection.  If a First Article Report has been previously supplied for the part number/ revision for a previous purchase order, the previous First Article submission shall be sufficient unless:

• There has been a break in production of greater than one (1) year
• The physical location of the production processes has changed.

The supplier shall submit all applicable certifications, i.e., material cert., C of C’s, etc with each shipment related to this QA Clause.

Any changes to the drawing, test procedure, material, method, or processes made after First Article has been submitted to and approved by L3DS to the original part number and/ or revision stated on the purchase order shall be submitted to L3DS for approval prior to incorporation of such changes.  A re-submission of First Article Report is required.  The re-submitted First Article Report need only contain measured values and acceptance for the characteristic(s) changed as a result of the part number/ revision change.

6.1 CERTIFICATE OF CONFORMANCE (C of C)

The seller shall provide a C of C with each shipment of material.  The C of C shall contain, at a minimum, the L3DS P.O. number, the part number specified on the P.O., the serial number(s) (if applicable), the date lot code(s) (if applicable), the date of execution, any applicable VRIAs (deviations/waivers), and a certification statement.  The certification statement shall explicitly certify that the parts or services supplied meet all L3DS P.O. and associated specification package requirements. Seller shall include a copy of the C of C with Seller’s product shipper (invoice/packing sheet). The C of C shall be stamped and/or signed by the seller's authorized representative.

If the applicable P.O. contains special processes as identified by L3DS, a C of C shall be provided by the seller, or their sub-contract process sources (sub-tiers), that performed the actual processes specified.  This certification shall act as the seller’s, or their sub-tier sources, validation that the seller performing the work was qualified for the special process(es) in question by L3DS’ customer prior to delivery and that the work performed is compliant with the associated standards.   This C of C shall contain at a minimum all those requirements previously stated as well as a description of the process type performed and the specification it was performed to.  The C of C shall be stamped and/or signed by the seller's, or their sub-tier sources’, authorized representative.

All substantiating certificates and documentation that support this certification shall be available on file at the supplier’s facility.  Supporting documentation shall be supplied to L3DS upon request.

6.2 CERTIFIED VARIABLE/ATTRIBUTE DATA

The supplier shall provide variable data (measured values) and/or attribute (go, no-go) data for each item delivered showing conformance to all inspections/tests specified by the applicable specifications (specification and source control drawings) or supplier (L3DS approved) Acceptance Test Procedures.

The supplier shall provide screening results in accordance with MIL-STD-883 except in the case of a commercial part, in which the manufacturer part number does not contain 5962.

All purchased solder shall meet the composition requirements of J-STD-006 for solder and J-STD-005 for solder paste.

The supplier shall perform component re-screening and marking in accordance with L3 Specification 414575. This component testing shall be in addition to any other testing required by the original component specification. The supplier shall provide objective evidence of the testing.

The supplier shall perform component re-screening and marking in accordance with L3 Specification 414576. This component testing shall be in addition to any other testing required by the original component specification. The supplier shall provide objective evidence of the testing.

7.0 STANDARDS OF WORKMANSHIP

The supplier must maintain written standards of workmanship directly applicable to the nature and level of work performed under the P.O. A copy shall be supplied upon request.  NOTE: L3DS reserves the right to impose its own workmanship standards.

9.1 CERTIFICATION

Certification shall be furnished with each shipment.  The heat, batch, melt numbers, etc. shall be included in the certificate.

9.2 ANALYSIS

When required by the Purchase Order, analysis shall be furnished with each shipment.  The heat, batch, melt numbers, etc. shall be included in the analysis.

The supplier shall take light measurements in accordance with the applicable specifications.  The supplier shall furnish light data with each product delivery.  The light measurement procedure and furnished data requirements shall be explicitly approved by L3DS prior to the delivery of parts.

The supplier shall identify each item, package, or container with the manufacturing date and shelf life expiration date.  Unless otherwise specified in the procurement documentation, limited life materials shall have a minimum of 80% of shelf life remaining on the date of shipment.  Rubber products shall be identified as to cure and mold date.

12.0 PRINTED WIRING BOARDS (PWB's)

PWB's shall be supplied in accordance with QA 122-305B, Supplier Quality Assurance Requirement Clauses - Printed Wiring Boards.

15.0 PACKAGING

Unless otherwise specified in the Purchase Order, the supplier shall package all material in a manner that will ensure protection against corrosion, oxidation, deterioration, and physical damage during shipment to L3DS.  All metal parts, etc. shall be individually wrapped to protect finished surfaces.  Electronic parts such as resistors, capacitors, transistors, diodes, etc., SHALL NOT BE BULK PACKAGED. THE MAXIMUM QUANTITY OF PARTS TO BE PACKAGED IN THIS MANNER SHALL BE TWENTY (20) PIECES OR LESS. When parts are procured directly from the manufacturers “off-the-shelf" or "over-the-counter" packaging shall be acceptable. Cardboard spools or spooling materials will not be used.  Refer to FED-STD-3561, except for devices in (A), (B) and (C) below.  Devices shall be packaged in accordance with the following requirements.

A. OPTICAL FILM

Each piece of optical film shall be individually placed into an “ESD” bag to prevent contamination and protect from static. Once film is in bag, place a rigid piece of cardboard on either side of bag. Cardboard shall then be secured with tape on at least two edges of the cardboard and shall be labeled with optical film part number. The packaging sequence shall be as follows: cardboard/bagged film/cardboard/cardboard/bagged film/cardboard. Place material flat into a container to prevent deformation.

B. STATIC SENSITIVE DEVICES

Static sensitive devices shall be packed in a manner that shields the item from extraneous radiation and/or static electricity or discharge. 

C. N/A

D. PLASTIC INTEGRATED SURFACE MOUNT DEVICES AND PLASTIC ENCAPSULATED COMPONENTS

Plastic Integrated surface mount devices and plastic encapsulated components are to be dry packed using moisture barrier bags (MBB), desiccant, and a humidity indicator card. A label is to be affixed to the container indicating the elapsed time from bake-out to vacuum sealing of parts.

E. N/A

F. ADHESIVE GASKETS

Adhesive gaskets shall be packaged with cardboard inserts between each part to prevent damage.  Parts shall be packaged flat in a box to prevent deformation. Also the parts shall be packaged in a plastic covering.

G. ELECTRONIC COMPONENT TAPE AND REEL

When tape and reel packaging is specified on the purchase order for electronic components, the tape and reel processing shall be performed in accordance with EIA-481 Rev. C, paragraph 4.14.

H. L3DS requires that all Pb-free parts be labeled Pb-free

16.0 MIL-PRF-19500 SEMICONDUCTOR DEVICES

MIL-PRF-19500 semiconductor devices shall be supplied in accordance with MIL-PRF-19500.

20.0 INSPECTION CRITERIA FOR PURCHASED DISPLAYS

The supplier shall meet the requirements defined in L-3 Quality Work Instruction QWI 121-222, Inspection Criteria for Purchased Displays Other Than CRTs.  In the event specific acceptance criteria for certain defects are defined by program contract, than those criteria shall supersede the requirements of QWI 121-222.

21.0 SOFTWARE/COMPLEX ELECTRONIC HARDWARE QUALITY ASSURANCE REQUIREMENTS

L-3 reserves the right to conduct a Software/ Complex Electronic Hardware (CEH) quality assurance audit on supplier’s processes and/or past software/CEH development/verification projects to assure an adequate system is in place to support this purchase order (PO).

L-3 will delineate specific information to supplier regarding this PO as attached via contracts letter.  Information may include, but is not limited to:

• L-3 supplied equipment, documents, drawings, software, CEH, etc.
• Deliverables to be made by supplier throughout the software/CEH PO. 
• Specifications to which software/CEH development and/or verification processes and documents must comply.

22.0 QUALIFICATION OF SPECIAL PROCESSORS

The seller (supplier) and/or seller’s sub-contract process sources (sub-tiers) that perform the special processes detailed in this section must be qualified by L-3’s customer to the applicable mil standard prior to the shipment of any hardware.  To determine the specific end customer for this contract and for access to a list of customer approved processors for specific special processes, please contact your sub-contract administrator.

23.0 PREFERENCE FOR DOMESTIC SPECIALTY METALS (DFARS 252.225-7014)

The supplier (including its suppliers at every tier) shall not incorporate into military parts, components, and/or end item deliverables “specialty metals” (including titanium and stainless steel) which have been melted outside the United States, its possessions, or Puerto Rico, unless certain limited exceptions set forth in the clause or DFARS 225.7002-2 apply. One such exception is for specialty metals melted in a qualifying country or incorporated into an article manufactured in a qualifying country.

24.0 LEAD FREE SOLDER EXEMPTION

L3DS products qualify for an exemption from the European Union’s “Reduction of Hazardous Substances (RoHs)” environmental ban, therefore, L3DS will not require RoHs compliant parts.  L3DS does require tin-lead finish components when available. 

L3DS does require that any process changes, material content changes or any product substitution, must receive prior written authorization from L3DS prior to shipping to L3DS for any goods meeting the before stated conditions. When purchase order specifies a pure tin finish, only matte tin finish is allowable. Bright tin is not allowed.

For any contract violations, L3DS reserves our rights under law, including but not limited to claims for consequential damages.

Prior to shipment to L3DS, Supplier shall have all component termination areas hot solder dipped with a minimum of 3% lead alloy solder. When component are on reels, each reel shall bear a marking stating lead content present on components. Components in all other packages (stick, tray, loose, etc.) shall be individually marked with a blue colored dot of permanent ink. The ink marking shall not interfere with other markings on the component. Supplier's Certificate of Compliance shall attest to the 3% lead content in the resulting termination finish.

26.0 SUPPLIER PROCESS CHANGE CONTROL

The supplier agrees that the work produced internally and or the work procured from sub-tier suppliers under this contract shall comply with the following requirements unless a documented request for change is approved by L3DS.

1. Work shall not be moved to another production facility.
2. No changes shall be made to the design, manufacturing processes, materials or activities that affect form, fit or function without prior approval from L3DS.
3. A fit, form and function analysis shall be performed, documented and included with any request for change.
4. A documented process shall be in place to review, identify and submit a request for changes to L3DS.

A documented request for the above changes shall be submitted to L3DS 60 days prior to planned implementation.  The change will not be implemented until it has been approved by L3DS in writing. 

The supplier shall notify L3DS in writing when there are significant organization changes such as company name or senior quality management.

27.0 RECORD RETENTION

Unless otherwise specified by L3DS, the supplier shall maintain on file all documentation identified by the contract,  purchase order and other applicable documents for a minimum of (7) years from the date of final payment.  The supplier must apply this requirement to lower-tier suppliers if the inspection and test records are not forwarded to the supplier.  These records shall be available for release upon request by L3DS or its customers.

When the purchase order includes a text note for a requirement listed below, the specified quality documentation/data is required to be provided with the shipment:

First Article Inspection

Special Processor Traceability

Solder ability Certifications

Unique Identification

28.0 MATERIAL REVIEW BOARD AUTHORIZATION

Independent Material Review Board (MRB) authority is not granted to the supplier. The supplier shall not submit non-conforming material to L3DS unless L3DS Quality Engineering has previously approved a Vendor Request for Information/Action (VRIA).  The VRIA shall indicate all non-conformance, reason for non-conformance, quantity non-conforming, and the recommended corrective action to be taken.  NOTE: The VRIA form can be obtained through the L3DS Purchasing Office on request.

29.0 PUBLIC SAFETY – FIRST ARTICLE ACCEPTANCE

The supplier shall obtain First Article Acceptance from L3DS when any of these situations occur:

1. A new part or product,
2. Correction of a discrepancy on a previously submitted part,
3. Product modified by an engineering change,
4. A change in manufacturing source(s), process (es), inspection method(s), location of manufacture, tooling or materials, that can potentially affect fit, form of function, and
5. A break in production of greater than one (1) year

The supplier shall submit a written First Article Inspection Report in accordance with Production Part Approval Process (PPAP) 3rd Edition requirements or QWI 121-009, SAE AS9102 Aerospace First Article Inspection Requirements.

Suppliers submitting PPAP documents shall use Level 3 as the default level for all PPAP submissions unless specified otherwise by L3DS Quality Engineering.

Seller is hereby notified that the delivery of suspect/counterfeit parts is of special concern to Buyer.  If suspect/counterfeit parts are furnished under this order or are found in any of the goods delivered hereunder, such items will be impounded by Buyer.  The Seller shall promptly replace such suspect/counterfeit parts with parts acceptable to the Buyer and the Seller shall be liable for all costs, including but not limited to Buyer’s internal and external costs, relating to the removal and replacement of said parts.  To further mitigate the possibility of the inadvertent use of counterfeit parts, the Seller shall only purchase components and parts procured directly from the Original Equipment Manufacturer (OEMs), through the OEM’s authorized distributor chain, or if through an independent Distributor, Seller must make available to Buyer (if Buyer requests) OEM documentation that authenticates traceability of the components to the applicable OEM